Rogue Valley Unitarian Universalist Fellowship (RVUUF) Ashland, OR

Sun, May 22, 12pm. One of the privileges and responsibilities of membership in RVUUF is to attend the annual meeting and vote on important items. We need a quorum in order to hold the meeting; so please make plans to attend. Look for your informational packet to arrive ten days prior to the meeting. Your attendance and participation are important in helping guide RVUUF’s future. Important issues include:

• Rev. Leslie’s First Annual Report
• Council of Ministries Update
• Endowment Trust: Update and Announcement of Grants
• The First Five-Year Plan presentation
• Annual Budget
• Suggested Bylaws changes

Please join us in confirming RVUUF’s Purpose, Vision and Mission. Further, we invite you to find an issue that ignites your passion, become involved and be part of RVUUF’s exciting plans for growth.

After the service, there will be a presentation to all interested members and friends which will answer questions regarding the new RVUUF organizational structure and its ramifications. Presenters will be the Board President, the Minister and the Chair and Vice Chair of the nascent Council of Ministries. As discussed on p. 11 of the September Newsletter, the Strategic Plan Team in August proposed to the Board more efficient and effective ways to implement the Strategic Plan. This proposal included not only a new structure but also a new Long Range Planning process.

The Board at its 2010 Retreat endorsed the work of the Strategic Plan Team and its likely successor, a Council of Ministries, with six Ministry Teams. The Board also endorsed eight Long Range Goals and empowered the Council to move forward with development and implementation of new One-Year goals (2010-2011) that support the Long Range Goals.

We encourage all members to come to this Forum and learn more details as to (1) the purposes of the new Council of Ministers and (2) the goals, both Long Range and One-Year, that the congregation will be developing and implementing in the coming months and (3) those members who will be working within the new Council to help make ourselves not only a joyful beloved community but a more effective organization.

Sunday’s Forum will be a time and place where each member or friend can become better informed as to how to fit into some of our exciting plans for the church year. We hope to see you there.

Slideshow

Sun, May 23, noon. Congregational Annual Business Meeting to hold elections and approve operating budget. Members please sign in, and pick up your ballot at front table. A light lunch will be available in the gallery for those attending the meeting.

Annual May Meeting Agenda:

1. Review of Minutes from special meeting of 9 May 2010
2. Reports: Minister; Board; Endowment Trustees; Finance Committee
3. 2010-11 Operating Budget
4. Election of Four Board Members (Biographies pp. 1-2)
5. Election of One Endowment Trustee (Biography p. 3)
6. Election of Two Member of Nominating Committee (Biographies p. 4)

Sun, May 9th, noon. After the service, there will be a light lunch and the Congregational Meeting for the vote on our ministerial candidate. At least two-thirds of our members must be present for a quorum, so please plan to attend. Members please sign in at front table. Members can make short statements, prior to the paper ballot vote. If called, Rev. Leslie will return for a very brief signing ceremony and celebration. This event will be an exciting milestone in the life of our congregation. Don't miss it!

Letter to Congregation, Meeting Agenda, Bylaws Revision
Congregational Meeting Minutes: 7-Feb-2010 [DRAFT] (to be approved)

There will be a special business meeting of the Congregation following the service on Feb 7th to consider the following three topics:

1. To guide us for the foreseeable future, a limited modification of the Vision/Mission statements developed in association with our long-range plan;
2. Two minor amendments of the Bylaws;
3. Use of Chalice Lighter funds to replace the folding chairs and at least some pews with comfortable, attractive, and serviceable chairs. (As related in the October '09 newsletter (p. 14), the Board called for a congregational vote on this item.)

All members please sign in at the back of the hall.

This page lists current Policies and Procedures at RVUUF -- most recent additions & updates are indicated by bold Policy #. In addition to downloading an individual Policy, you can usually download an entire section, e.g., Admin, or all sections (in a single file) [.pdf format] -- unless it's out of date and marked with "TBU", i.e., "To Be Updated" (when web admin has extra time to consolidate PDF files). Policy numbers with an "R" suffix have been rescinded, with a reference to another policy.

In March of 2008, the Congregation authorized the Board to expend funds that might be (and now have been) received via a Chalice Lighter grant and stipulated that “the Congregation be informed of the list of planned expenditures” after the grant is received but prior to the expenditure of funds. The Board has solicited and received recommendations from the authors of the grant proposal and from representatives of relevant committees and the Strategic Plan working group on facilities enhancement. It will make a final determination at its meeting on September 3rd and wants to hear from all interested RVUUFians before doing so. A forum will be held after the Sunday Service on August 30th to describe the current recommendations and garner feedback.

At this meeting, members will elect the new Ministerial Search Committee.
Meeting Letter & Nominee Biographies

Minutes for Board & Congregational Meetings:

*draft (to be approved at next Congregational Meeting)

Elections, Adoption of 2009-2010 Program Budget. Light lunch & childcare provided.

• Meeting Agenda & Budget Summary
• Candidates for Board of Directors, Endowment Trustees, Nominating Committee
• Detailed Proposed Budget; Proposed Budget Amendment